FSR (Federal Staffing Resources)
  • Bethesda, MD, USA
  • Contract

Program Specialist - Administrative Assistant job in Bethesda, Maryland. 

About Us - National Institute of Health

We conduct premier scientific research and clinical studies in cardiopulmonary functionality, sickle cell disease, and systems biology, and we're looking for a dynamic teammate with a collaborative approach to support the day-to-day operations of our research branch.

Program Specialist - Administrative Assistant Job Overview:

We're seeking you to serve on a team of individuals who are tasked with supporting all the administrative needs of a scientific branch, which is a collection of labs, lead investigators, and researchers. As such, we want you to support, cooperate, and provide excellent service to scientific leaders in the field of biomedical research. We need someone who can stretch, flex, adapt, and learn; somehow who can be assertive and respectful; and someone who thrives on working together with a team to find answers and solve problems to ensure the very best in administrative support and service is provided to our scientists. To do so, you'll:

  • Work harmoniously with administrative staff who support the operations of the branch; report to and receive guidance from an Administrative Program Manager.
  • Schedule, organize, and craft agendas/presentations/handouts for meetings; manage the Outlook calendar of assigned scientists.
  • Organize, maintain, and update physical and electronic files; ensure that all files are easily accessible to others.
  • Assist in coordinating special projects and meetings on behalf of senior leadership.
  • Build travel itineraries for scientists and visiting guests; prepare all documents related to local, domestic, and outside activity travel.
  • Process equipment and supply order requests.
  • Prepare HR packages for personnel appointments and renewals; obtain required documentation from appointees as necessary (i.e. immigration paperwork, degree, reference letters, etc.).
  • Keep current on NIH operational policies and procedures.
  • Serve as the central timekeeper for assigned staff.

Program Specialist - Administrative Assistant job qualifications:

  • No less than 2 years of professional experience;
  • Bachelors of Science or Bachelors of Art Degree in any field, or additional 3 years of experience necessary;
  • Strong critical thinking and creative problem-solving skills;
  • Resilient personality with a high level of social skills to deal effectively and persuasively with all levels of an organization;
  • Ability to multitask and manage time in a dynamic work environment.


Program Specialist - Administrative Assistant job benefits and information:

This full-time, contract position is located on the main National Institute of Health campus in Bethesda, Maryland and is bus/bicycle/metro accessible. We offer all mandatory training needed to understand the federal processes, policies, and systems involved in this role. Some additional details are:

  • Employment type: contract, full-time
  • Professional level: professional
  • Job functions: business, administration, project management
  • Salary: based on education/experience
  • Benefits: competitive health and wellness benefit

Program Specialist - Administrative Assistant All About You

  • You're a self-motivated supporter, who offers exceptional customer service and routinely goes the extra mile.
  • You thrive with collaboration, communication, candor, and keeping others on track.
  • You're a natural problem-solver who uses your critical thinking skills, good judgement and common sense to determine when to escalate or handle tasks on your own.
  • You establish relationships easily and use others within your team as resources to get the job done. You work just as well independently as you do with others.
  • You function well under duress and can adeptly navigate tough timelines, bold personalities, and critical situations with resiliency and positivity.
  • You're a self-starter and take initiative on projects without being asked. You can hold your own and confidently handle tasks under limited supervision and/or direction.

You take pride in your administrative prowess: you're organized, adaptable, communicative, and excellent at prioritizing challenging deadlines and tasks 


FSR is nationwide, award winning, multi-industry workforce solution organization. FSR has grown from providing healthcare professionals to government healthcare facilities to providing talent acquisition, recruiting, and specialized human resources for the private and public sector.

FSR matches talented individuals to organizations to create mutually beneficial, sustainable partnerships.  

We invite you to join our team and grow with us! 

FSR is a women-owned, minority, small business based out of Maryland. Ask about our Working Warriors Program. 


FSR (Federal Staffing Resources)
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